Built for UK letting agencies

Chase fewer tenants. Process applications faster — with one link.

Send one application link per property. Tenants complete guided steps and upload documents in one place. You see progress in real time and export a clean PDF pack when ready.

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Free plan available • Upgrade anytime • GDPR-friendly workflows

Access-controlled

Role-based agent/tenant portals.

Secure hosting

Built on Google Firebase infra.

Export anytime

Download a tidy PDF pack.

OneTenancy application management dashboard

A complete analytics panel showing total applications, application status and more.

How it works

Keep the workflow simple: share a link, collect the essentials, export a clean pack.

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Create a property link

Set a label/address and generate one link for that property’s applicants.

Tenant completes the steps

Guided sections + document uploads reduce drop-offs and missing info.

Review & export the pack

Track progress in real-time, then export a consistent PDF for filing or sharing.

📨

Create Invite

📝

Tenant Completes Profile

📄

Documents Uploaded

✅

Review Application

Why agencies use OneTenancy

Less chasing. Fewer missing documents. Cleaner records. A better tenant experience — without adding complexity.

Reduce back-and-forth

One place for progress and uploads means fewer “can you resend…” emails.

More completed applications

Guided steps help tenants finish what they started — with fewer gaps.

Consistency for every property

Standardised data + tidy PDF packs make reviewing and filing far easier.

A simpler way to process applications

OneTenancy helps reduce the repetitive admin involved in tenant applications.

Traditional Process	OneTenancy
Email tenant application forms	Send one invite link
Chase missing documents	Tenant uploads directly
Multiple email chains	Everything in one application
Manual PDF creation	One-click PDF export
Applications stored in inboxes	Centralised dashboard

Built around the challenges letting agents face every day

Common Problems

• Missing documents
• Incomplete applications
• Multiple email chains
• Repeated data entry

OneTenancy Approach

• Structured application process
• Centralised document uploads
• Application tracking
• PDF export for records

Features that match real agency work

The essentials first: links, progress, documents, and exports.

Progress tracking

See which applications are in progress and which have been submitted.

Document uploads

IDs, payslips, proof of address — neatly organised.

Property labels

Sort and filter applications by address or label.

PDF export

Generate a single clean pack for review and filing.

Agent login Tenant login

Who is OneTenancy for?

OneTenancy is designed for property professionals who want a cleaner, more organised tenant application process.

Independent agents

Collect complete applications without long email chains.

Small agencies

Keep tenant information, documents and notes in one place.

Portfolio landlords

Create invite links for different properties and applicants.

Growing teams

Standardise applications before scaling your lettings workflow.

Simple, transparent pricing

Choose the OneTenancy plan that fits your agency. Start free and upgrade whenever you need more.

Free

£0 / month

Perfect for trying OneTenancy and managing smaller application volumes.

✓ Unlimited invite links
✓ 20 tenant applications / month
✓ 1 staff account
✓ PDF exports
✓ Agency dashboard

Get started free

No credit card required

Basic

£9.99 / month

For small landlords and agencies needing more applications and team access.

✓ Unlimited invite links
✓ 100 tenant applications / month
✓ 2 staff accounts
✓ Agency branding
✓ Analytics
✓ PDF exports

Upgrade to Basic

Security & data protection

OneTenancy is built with access-controlled accounts and organised tenant application records in mind.

Secure hosting

Built on Google Firebase infrastructure.

Access control

Separate agent and tenant portals.

Encrypted connections

Designed for secure browser-based workflows.

GDPR-aware

Structured records to support organised data handling.

FAQs

Do tenants need an account?

Tenants can log in to save progress and upload documents. You share one link per property.

What’s included in the free plan?

Free accounts include unlimited invites and up to 20 applications per month. Upgrade to Pro (£19.99/month) for unlimited applications, application notes and branded PDF reports.

Can I cancel anytime?

Yes. Cancel and your Pro access remains active until the end of your billing period.

Is this GDPR-friendly?

OneTenancy is designed for organised, access-controlled application data. You should still publish Privacy and Terms pages.