OneTenancy
Built for UK letting agencies

Chase fewer tenants. Process applications faster — with one link.

Send one application link per property. Tenants complete guided steps and upload documents in one place. You see progress in real time and export a clean PDF pack when ready.

View pricing
Free plan available • Upgrade anytime • GDPR-friendly workflows
Access-controlled
Role-based agent/tenant portals.
Secure hosting
Built on Google Firebase infra.
Export anytime
Download a tidy PDF pack.
OneTenancy application management dashboard
A complete tenant application including personal details, property information, address history, uploaded documents and application status.

How it works

Keep the workflow simple: share a link, collect the essentials, export a clean pack.

See pricing
1
Create a property link
Set a label/address and generate one link for that property’s applicants.
2
Tenant completes the steps
Guided sections + document uploads reduce drop-offs and missing info.
3
Review & export the pack
Track progress in real-time, then export a consistent PDF for filing or sharing.
📨
Create Invite
📝
Tenant Completes Profile
📄
Documents Uploaded
✅
Review Application

Why agencies use OneTenancy

Less chasing. Fewer missing documents. Cleaner records. A better tenant experience — without adding complexity.

Reduce back-and-forth
One place for progress and uploads means fewer “can you resend…” emails.
More completed applications
Guided steps help tenants finish what they started — with fewer gaps.
Consistency for every property
Standardised data + tidy PDF packs make reviewing and filing far easier.

A simpler way to process applications

OneTenancy helps reduce the repetitive admin involved in tenant applications.

Traditional Process OneTenancy
Email tenant application forms Send one invite link
Chase missing documents Tenant uploads directly
Multiple email chains Everything in one application
Manual PDF creation One-click PDF export
Applications stored in inboxes Centralised dashboard

Built around the challenges letting agents face every day

Common Problems
  • • Missing documents
  • • Incomplete applications
  • • Multiple email chains
  • • Repeated data entry
OneTenancy Approach
  • • Structured application process
  • • Centralised document uploads
  • • Application tracking
  • • PDF export for records

Features that match real agency work

The essentials first: links, progress, documents, and exports.

Progress tracking
See which applications are in progress and which have been submitted.
Document uploads
IDs, payslips, proof of address — neatly organised.
Property labels
Sort and filter applications by address or label.
PDF export
Generate a single clean pack for review and filing.
Agent login Tenant login

Who is OneTenancy for?

OneTenancy is designed for property professionals who want a cleaner, more organised tenant application process.

Independent agents
Collect complete applications without long email chains.
Small agencies
Keep tenant information, documents and notes in one place.
Portfolio landlords
Create invite links for different properties and applicants.
Growing teams
Standardise applications before scaling your lettings workflow.

Pricing

Free
£0
Perfect for small landlords and independent agents.
  • • Unlimited invite links
  • • 20 applications per month
  • • PDF exports
  • • Agency dashboard
No credit card required
Pro
£19.99 / mo
Built for professional agencies needing branded, reference-ready applications at scale.
  • • Unlimited applications
  • • Unlimited invite links
  • • Branded PDF reports
  • • Priority applications
  • • Application notes
Upgrade to Pro
Questions? Email sales@onetenancy.com

Security & data protection

OneTenancy is built with access-controlled accounts and organised tenant application records in mind.

Secure hosting
Built on Google Firebase infrastructure.
Access control
Separate agent and tenant portals.
Encrypted connections
Designed for secure browser-based workflows.
GDPR-aware
Structured records to support organised data handling.

FAQs

Do tenants need an account?
Tenants can log in to save progress and upload documents. You share one link per property.
What’s included in the free plan?
Free accounts include unlimited invites and up to 20 applications per month. Upgrade to Pro (£19.99/month) for unlimited applications, application notes and branded PDF reports.
Can I cancel anytime?
Yes. Cancel and your Pro access remains active until the end of your billing period.
Is this GDPR-friendly?
OneTenancy is designed for organised, access-controlled application data. You should still publish Privacy and Terms pages.

Ready to try OneTenancy?

Start free and run a real property through the workflow. Upgrade to Pro anytime for unlimited applications.

Email sales
Tenants:
Tenant login Enter invite code